Privacy Notice

This policy is effective from 13th February 2023.

Open Data Manchester respects your privacy and is committed to protecting your personal data. In line with our responsibilities under the United Kingdom General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 (DPA 2018), this privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Who we are

In this privacy notice, references to Open Data Manchester or to ‘we’ or ‘us’ are to Open Data Manchester CIC which is a registered company in England and Wales. Our company registration number is 10906273. Our registered address is Open Data Manchester CIC, 52 Kensington Road, Manchester, United Kingdom, M21 9NU.

Personal information we collect and use

We collect information from website users, project participants and event attendees. However, the information we will process about you will vary depending on your interaction with us.

Information collected by us

If you are registering or taking part in one of events, we may collect the following personal information when you provide it to us:

  • Personal information (such as name, address, email address, contact details, next of kin name(s).

  • Your job role and employer

If you are registering to or taking part in one of our projects as a participant, we may collect the following personal information when you provide it to us:

  • Personal information (such as name, address, contact details, email address, next of kin name(s)

  • Your job role and employer

  • Information about your health conditions, accessibility or dietary needs (religious/philosophical beliefs or health)

  • Information about your physical and mental health including lived experience

  • Photos, video or audio recordings and transcripts

If you sign up to our newsletter or ask us to keep in touch with you:

  • Personal information (such as name, address, contact details, email address

How we use your personal information

We use your personal information to:

  • Manage your attendance at one of our events

  • Manage your participation in one of our projects

  • Gather feedback to help us improve our workshops and training

  • Ensure your health, safety and welfare

  • Ensure equality of opportunity or treatment

  • Better understand cultural aspects of exclusion

  • Carry out research to improve outcomes

  • Provide evidence for our funders

  • Promote our activities through social media

Reasons we can collect and use your personal information

We rely on the following legal bases under UK GDPR:

  • Article (6)(1)(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes

  • Article (6)(1)(b)processing is necessary for the performance of a contract

  • Article 6(1)(d) in order to protect your vital interests

When we collect or share special category personal data, we rely upon the following legal bases under UK GDPR:

  • Article 9(2)(a) – Explicit consent

  • Article 9(2)(g) – Reasons of substantial public interest. We rely on the ‘equality of opportunity or treatment’ purpose condition from Schedule 1 of the Data Protection Act 2018

  • Article 9(2)(g) – Reasons of substantial public interest. We rely on the ‘meet our legal obligations’ (under the Equality Act 2010) purpose condition from Schedule 1 of the Data Protection Act 2018

  • Article 9(2)(g) – Reasons of substantial public interest. We rely on the ‘Statutory etc and government purposes ’ purpose conditions from Schedule 1 of the Data Protection Act 2018

  • Article 9(2)(j) – Archiving, research and statistics. We rely on the ‘research’ purpose condition from Schedule 1 of the Data Protection Act 2018

Cookies

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

How we store your data

If you have registered for or taken part in one of our projects as a participant, we store your data in TypeForm and OnlyOffice. We may collect your data on paper forms.

If you have signed up for our newsletter, your email address and consent will be added to our mailing list controlled and managed through Mailchimp. You may view the Mailchimp privacy policy here.

If you sign up to one of our events or workshops, your email address will be added to our event list and controlled and managed through Eventbrite. You can read Eventbrite’s privacy policy here.

If you are participating in an online event via Zoom, user name, registration information such as email address if collected will be controlled through Zoom. If the event is being recorded, video will be recorded on to the Zoom cloud platform for later access. You can read Zoom’s privacy policy here.

How long your personal data will be kept

If you take part in one of our events or projects, we usually keep your data 6 months after the project ends.

If you give us consent to share your personal information on social media it will remain there indefinitely or until you request us to remove it.

If you provide us with your contact details through the website, we will keep your details for 2 years after we had active contact with you or when you request that we remove your details from our systems.

Who we share your personal information with

We will share personal information with law enforcement or other authorities if required by applicable law.

We may also share your data with providers of goods and services who have contracts with us such as companies that supply technical solutions and business support.

We may share anonymised data with our funders.

Only pseudonymised data is used for analysis. Outputs and analysis take the form of aggregated data, and are for the purpose of Open Data Manchester and partners working to improve the services we deliver.

Your rights

Under UK GDPR you have rights which you can exercise free of charge which allow you to:

  • know what we are doing with your information and why we are doing it

  • ask to see what information we hold about you (subject access request)

  • ask us to correct any mistakes in the information we hold about you

  • object to direct marketing

  • make a complaint to the Information Commissioner’s Office

  • withdraw consent at any time (if applicable)

Depending on our reason for using your information you may also be entitled to:

  • ask us to delete information we hold about you

  • have your information transferred electronically to yourself or to another organisation

  • object to decisions being made that significantly affect you

  • object to how we are using your information

  • stop us using your information in certain ways

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under UK GDPR.

If you would like to exercise a right, please contact the Information Resilience and Transparency Team at dataprotection@opendatamanchester.org.uk. 

Your right to withdraw your consent

Where we rely on your consent to process your personal information, you can withdraw your consent to our use of your data at any time. You can do this by emailing by using the Unsubscribe function in MailChimp or Eventbrite or by contacting dataprotection@opendatamanchester.org.uk.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Contact

To exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for, please contact dataprotection@opendatamanchester.org.uk or write to: Chief Executive Office at Open Data Manchester CIC , Holyoake House, Manchester M60 0AS.

UK GDPR also gives you right to lodge a complaint with the Information Commissioner who may be contacted via the Information Commissioner’s website or call 03031 231113.

This document was last updated: 13th February 2023.

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